Privacy Policy

We Are Committed to User Privacy

EBCG is committed to protecting your privacy. You can visit most pages on our site without giving us any information about yourself. But sometimes we do need information to provide services that you request. This document is designed to give a clear explanation of EBCG ‘s data processing practices. Please see below for further information.

If you have any questions or concerns relating to EBCG ‘s site or would like to find out more about how we collect, store or use your personal data, please contact our Data Protection Officer.

Data Protection Officer’s Data are as follows:

Ujjwal Magar
EBCG
Kathmandu office, Nepal
Email dpo@ebcg.com
Tel. +421 2 3220 2200

About EBCG:

European Business Conference Group (EBCG) is dedicated to creating innovative action-based learning & networking experiences for curious and persistent people in IT Security, Life Science and Finance. EBCG has offices in Bratislava (Slovakia) and Kathmandu (Nepal). Find out more here: Company Profile

The company responsible for the processing of personal data is EBC-Slovakia s.r.o., with its seat at Mlynské Nivy 48, 821 09 Bratislava, Slovakia, registered with the Commercial register of the District Court Bratislava I, section: Sro, file No.: 67976/B.

The information we collect and purposes of the collection

The personal information collected for handling registrations or enquiries are processed on base of the consent which you grant us during the process of registration and payment. We would also like to keep you informed about new events, products or offers and to provide the best possible service to you. In such case, legal basis of processing is our legitimate interests which are a promotion of our brand and event sponsors/exhibitors. Whenever we process data for these purposes we will ensure that we always keep your Personal Data rights in high regard and take account of these rights.

The provision of this information is voluntary. However, if you do not provide the information requested, we may be unable to process your registration or enquiry. All information provided by you will be held in the strictest confidence.

We will only collect the personal information that is necessary for the purposes mentioned above. It includes the following (however is not limited to):

Full Name & Job Title
Company Name & Address
Phone & Fax Number
Email Address
Interest Areas & Preferences
EBCG is the sole owner of the information collected on this site.

Use of Cookies & Log sites

When you visit our site, a cookie (a very small text file) is placed on your device. If you accept it, it is used to provide you with a personalized experience and to assist in the collection of the site visitation statistics. You may refuse the cookie if you wish. To do so, you will need to check your browser settings.

EBCG collects certain information about your computer hardware and software, this includes
(however, is not limited to):

  • IP Address
  • Browser Type
  • Operating System
  • Access Times
  • Referring Website Addresses

This information is used for the operation of the service, to maintain the quality of the service, and to provide general statistics regarding use of EBCG’s websites. Cookies are also used in connection with the membership of our site. If you choose to not have your browser accept cookies, you will be able to view the majority of our site, however, you will not you be able to register as a site member.

Information sharing

We do not rent or sell our customer e-mail lists. We may share your personal information with professional organizations (our event sponsors/exhibitors) to promote similar products and services related to your area of interest. If you do not consent to share your personal information with third party organizations please email database@ebcg.com.

No list supplied by EBCG may be used by anyone other than for the confidential use of the original mailer. All lists are seeded with decoy names to protect against abuse; violators will be prosecuted.

Links to other sites

EBCG contains some links to other sites. Please be aware that EBCG is not responsible for the privacy practices of such other sites. This privacy statement applies solely to the information collected by EBCG.

Surveys & Promotions

From time to time EBCG may run surveys and promotions and may request information from users as part of these. Participation in these is entirely voluntary.

Security

EBCG takes precautions to protect your information. When users submit sensitive information over the internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol. Access to all of our users’ information is restricted in our offices. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The servers that we store personally identifiable information on are kept in a secure environment.

Rights regarding personal data

Right to Access

You have right to access personal information which EBCG holds about you. This can be done by e-mailing database@ebcg.com or dpo@ebcg.com.

Right to Rectification

EBCG will make every attempt to keep your personal data accurate, complete and up to date. If your personal information is incorrect, changes or if you no longer wish to receive information from EBCG, we will endeavour to correct, update or remove your information as swiftly as possible. This can be done by e-mailing database@ebcg.com or dpo@ebcg.com.

Special Notice for our Australian Customers

Please direct any queries you may have in relation to the use of information about you to EBCG’s Database Integrity Maintenance Department:
Telephone: +421 2 3220 2200
Mail: BCB Tower, Mlynske Nivy 48, 821 09 Bratislava, Slovakia
Email: database@ebcg.com, dpo@ebcg.com

Right to be Forgotten (Right to Erasure)

You have the right under certain circumstances to have your personal information erased. Your information can only be erased if your data is no longer necessary for the purpose for which it was collected, and we have no other legal ground for processing the data.

Right to Restrict Processing

You have the right to restrict the processing of your personal information, but only where:

  • its accuracy is contested, to allow us to verify its accuracy; o
  • the processing is unlawful, but you do not want it erased; or
  • it is no longer needed for the purposes for which it was collected, but we still need it to establish, exercise or defend legal claims; or
  • you have exercised the right to object, and verification of overriding grounds is pending.

Right to Data Portability

You have the right to data portability, which requires us to provide personal information to you or another controller in a commonly used, machine-readable format, but only where the processing of that information is based on (i) consent; or (ii) the performance of a contract to which you are a party.

Right to Object to Processing

You have the right to object the processing of your personal information at any time, but only where that processing has our legitimate interests as its legal basis. If you raise an objection, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights and freedoms.

Right to Decline Automated Decision Making

You have the right to not be subject to decisions based solely on automated decision making, which produce legal or significant effects for you, except where these are (i) necessary for a contract to which you are a party; (ii) authorized by law; (iii) based on your explicit consent.

Even where such decisions are permitted, you can contest the decision and require EBCG to exercise human intervention.

We currently do not use automated decision making (including automated decision making using profiling) when processing your personal information. If we ever use an automated decision-making solution, you have a right to request that a decision based on your personal information cannot be solely decided via an automated process.

Direct Marketing

If you no longer wish to receive newsletters or promotional materials, you may opt-out of receiving these communications. You can do it by following the unsubscribe link placed in the footer of the promotional email or, if by post, by returning the letter to us with “unsubscribe” marked upon it. Or you can simply contact database@ebcg.com and ask to be unsubscribed.

Notifications of Changes

EBCG reserves the right to amend the privacy notice. In such case, the ‘last updated’ date will be amended accordingly and you will be informed via statement prominently displayed on the website.

GDPR Compliance

EBCG respects your right to privacy. We ensure all data is managed lawfully, fairly and transparently. We use third parties to also acquire data, who hold those parties to the same high standard. You have a right to be forgotten and can email us at database@ebcg.com to request your personal data or any information related to privacy.

Data Storage and Retention

The personal data we hold is stored on EBCG servers and on the servers of cloud-based database management services located in Germany. EBCG retains data for the duration of the customer’s or member’s business relationship with the EBCG and as required by applicable legislation. For more information on where and how long your personal data is stored, and for more information on your rights of erasure, please contact the EBCG’s data protection officer at dpo@ebcg.com.

EU Anti-Spam Legislation

EBCG has taken all reasonable steps to comply with EU’s Anti-Spam Legislation. We only email contacts with whom we have had a business relationship within the last 4 years, individuals who may have enquired about an event in the last 6 months or who have opted in to receive our divisional marketing communications. Should you receive an unsolicited email from EBCG please email database@ebcg.com and we will remove your details within 48 hours.

Transfer

The internet is a global environment. The data that we collect from you may be transferred to, and stored at, international destinations, including destinations outside the European Economic Area (“EEA”). It may also be processed by international staff or data processors outside this area, who may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services

EBCG will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.

If you do not consent to this transfer, storing or processing of your personal information please email database@ebcg.com indicating your wishes.

Additional Information – definition of basic marketing tools related to Information we collect

Our primary goal in collecting personal information from you is to provide you with a smooth, efficient, and personalized experience while using our services. This allows us to provide services and features that most likely meet your needs, and to customize our service to make your experience easier and quicker. Also, please find below basic explanation of the commonly used marketing online tools:

Cookies

We use a number of different cookies on our site. If you do not know what cookies are, or how to control or delete them, then we recommend you visit www.aboutcookies.org for detailed guidance.

The following tables describe the cookies we use on this site and what we use them for. Currently, we operate an ‘implied consent’ policy which means that we assume you are happy with this usage. If you are not happy, then you should either not use this site, or you should delete EBCG cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.)

“Session” Cookies

We use a session cookie to remember your log-in for you and what you’ve put in the shopping basket. These we deem strictly necessary to the working of the website. If these are disabled then various functionality on the site will be broken.

More information on session cookies and what they are used for at www.allaboutcookies.org/About/Cookies/session-cookies-used-for.html

Persistent Cookies for Site Analytics

Google AdSense – this cookie is used by Google to report to us how the adverts shown on our sites are performing. User data is all anonymous. You can find out more generally about Google and its policies and principles as regards advertising at www.google.com/policies/privacy/ads/

Doubleclick (Google)

This is very similar to the cookie above (both are owned/controlled by Google) but is specific to the display advertising on our site. User data is anonymous As above, you can find out more generally about Google and its policies and principles as regards advertising at www.google.com/policies/privacy/ads/

Google Analytics

We use this to understand how the site is being used in order to improve the user experience. User data is all anonymous. You can find out more about Google’s position on privacy as regards its analytics service at http://www.google.co.uk/intl/en/analytics/privacyoverview.html

Social Buttons

On many of the pages of the site, you will see ‘social buttons’. These enable users to share or bookmark the web pages. There are buttons for Twitter, Google +1, Facebook ‘Like’, and LinkedIn ‘Share’. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of EBCG. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on EBCG’s site. So if you click on any of these buttons, these sites will be registering that action and may use that information. In some cases, these sites will be registering the fact that you are visiting EBCG, and the specific pages you are on, even if you don’t click on the button if you are logged into their services, like Google and Facebook. You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out or delete such information.

External Web services

We use a number of external web services on the EBCG site, mostly to display content within our web pages. For example, to display images we often use Flickr; to display slideshows we sometimes use SlideShare; to show videos we use Vimeo and YouTube. This is not an exhaustive or complete list of the services we use or might use in the future when embedding content, but these are the most common. As with the social buttons, we cannot prevent these sites, or external domains, from collecting information on your usage of this embedded content. If you are not logged in to these external services then they will not know who you are but are likely to gather anonymous usage information e.g. number of views, plays, loads etc.

Email tracking

Some emails that we send you have no tracking in at all e.g. service emails. Other emails we send we put in tracking so that we can tell how much traffic those emails send to our site but we do not know who has clicked so the data is anonymous e.g. our daily newsletter.

Comments & Questions

In order to leave a comment, you have to be a logged in as a member or by using a chat window.

Terms & Conditions (Conference Agreement & Booking)

Worldwide Terms & Conditions

Please read the information listed below as each booking is subject to EBCG standard terms and conditions.

Payment Terms

Upon completion and return of the registration form, full payment is required no later than 5 business days from the date of invoice. Payment of invoices by means other than by credit card, or proforma invoice will be subject to a 29 Euro plus VAT if applicable (for EU) or 49 USD (for USA and GCC) per delegate processing fee. Payment must be received prior to the conference date. We reserve the right to refuse admission to the conference if payment has not been received.

Registration fees include programme materials, food and refreshments.

The client recognises that EBCG organises high quality events, with strictly limited numbers of attendees and incurs expenses as a result. EBCG relies on all it’s clients to honour EBCG agreements and make the required payment in order to guarantee the conference’s success.

EBCG Cancellation, Postponement and Substitution Policy

You may substitute delegates at any time by providing reasonable advance notice to EBCG. For any cancellations received in writing not less than thirty (30) days prior to the conference, you will receive a 50% credit to be used at another EBCG conference which must occur within one year from the date of issuance of such credit. An administration fee of 10% of the contract fee will be retained by EBCG for all permitted cancellations. No credit will be issued for any cancellations occurring within twenty nine (29) days (inclusive) of the conference.

In the event that EBCG cancels an event for any reason, you will receive a credit for 100% of the contract fee paid. You may use this credit for another EBCG event to be mutually agreed with EBCG, which must occur within one year from the date of cancellation.

The free pass will grant access to a future event of choice up to the value of the paid admission fee and is valid up to 12 months from the cancellation date. The pass is for one delegate place only and will not include promotional offers at the time of registration. Non-attendance or non-payment does not make this contract void.

In the event that EBCG postpones an event for any reason and the delegate is unable or unwilling to attend in on the rescheduled date, you will receive a credit for 100% of the contract fee paid. You may use this credit for another EBCG event to be mutually agreed with EBCG, which must occur within one year from the date of postponement.

Except as specified above, no credits will be issued for cancellations. There are no refunds given under any circumstances.

EBCG is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event. EBCG shall assume no liability whatsoever in the event this conference is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, extreme weather or other emergency.

Please note that while speakers and topics were confirmed at the time of publishing, circumstances beyond the control of the organizers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, EBCG reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.

Intellectual Property & Copyright

All EBCG materials in relation to EBCG events are exclusively reserved and any unauthorised duplication, publication or distribution is strictly prohibited. EBCG shall not be liable for any loss or damage suffered by the client or by any third party arising from the use or reproduction of any connected materials. It is also agreed that EBCG has no responsibility to ensure that the necessary permissions have been obtained by the client in relation to the use of names, people, trademarks, or any other copyrighted materials. EBCG reserves the right to use the aforementioned materials for marketing and/or commercial purposes; This contract supersedes any previous agreement, between the parties relating to the All EBCG materials.

Whilst all reasonable care and effort has been made, EBCG reserves the right to alter the programme content without notice. If, for any reason EBCG decides to cancel, postpone or merge this conference with another conference, EBCG is not responsible for covering hotel, airfare, or other expenses incurred by clients. The conference fee can be credited to a future conference.

Jurisdiction

EBCG agreements shall be governed in accordance with the law of the Slovak Republic and the parties submit to the exclusive jurisdiction of the Slovak Courts. However only EBCG is entitled to waive this right and submit to the jurisdiction of the courts in which the client’s office is located

Information Sharing

We do not rent or sell our customer e-mail lists. We may share your personal information with professional organisations (our event partners/sponsors/exhibitors) to promote similar products and services related to your area of interest. If you do not consent to share your personal information with third party organisations please email database@ebcg.com

Client information is kept by EBCG and used by EBCG to keep clients informed of other related EBCG products which may be of interest.

Testimonials

EBCG is thankful for client feedback at our events. EBCG may use clients’ company logo, quotes & testimonials in future marketing literature.

Pricing

All prices quoted by EBCG are excluding VAT with regards to advertising of the price for any taxable items or services and the VAT rate is specified by the relevant national tax authority at this point in time.

Registration decline

EBCG reserves the right to review and decline any registration at its own discretion.

Discounts

All ‘Early Bird’ Discounts require payment at time of registration and before the cut-off date in order to receive any discount. Any discounts offered whether by EBCG (including team discounts) must also require payment at the time of registration. All discount offers cannot be combined with any other offer.

When you visit our site, a cookie (a very small text file) is placed on your machine (if it is accepted), this is to provide you with a personalized experience and to assist in the collection of the site visitation statistics. You may refuse the cookie if you wish. To do so, you will need to check your browser settings.

EBCG collects certain information about your computer hardware and software, this includes (however is not limited to):

  • Your IP address
  • Browser type
  • Operating system
  • Access times
  • Referring website addresses

This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of EBCG’s websites. Cookies are also used in connection with the membership of our site. If you choose to not have your browser accept cookies, you will be able to view the majority of our site, however you will not you be able to register as a site member.

For group discounts to apply all delegates must register on the same day.

Information we collect

Our primary goal in collecting personal information from you is to provide you with a smooth, efficient, and personalized experience while using our services. This allows us to provide services and features that most likely meet your needs, and to customize our service to make your experience easier and quicker. Also, please find above (privacy policy) the basic explanation of the commonly used marketing online tools.

Testimonials

EBCG is thankful of client testimonial and feedback at our events. EBCG may use clients’ company logo, quotes & testimonials in future marketing literature.

Free Pass Policy

In the case that a free pass is issued, and failure to attend, delegates agree to a No Show penalty valued at the standard price of the ticket for selected event.
All free passes issued are binding to individual, and are non transferable.